Author : | Mary S Schaeffer, MBA |
Course Length : | Pages: 0 ||| Review Questions: 0 ||| Final Exam Questions: 65 |
CPE Credits : | 13.0 |
IRS Credits : | 0 |
Price : | $107.95 |
Passing Score : | 70% |
Course Type: | NASBA QAS - Text - NASBA Registry |
Technical Designation: | Technical |
Primary Subject-Field Of Study: | Accounting - Accounting for Course Id 1139 |
Description : | Best practices for the accounts payable function are critical for those organizations concerned about their profitability. For poor practices result in excess cost, duplicate payments, increased processing expenses, fraud, and frayed vendor relationships. And, of course, there is the growing issue of regulatory compliance as the Feds and states look for their fair share. This accounts payable best practices training course online presents information the professional can use to identify best practice problems as well as regulatory concerns. Industry expert Mary S. Schaeffer explains the issues related to the accounts payable function to auditors, controllers, and managers. She then reveals the best practices in the accounts payable process for a myriad of these issues as well as identifying almost best practices for those cases where it is not possible to use the best practices and the worst practices that are likely to cause trouble. |
Usage Rank : | 30333 |
Release : | 2019 |
Version : | 1.0 |
Prerequisites : | None. |
Experience Level : | Overview |
Additional Contents : | Complete, no additional material needed. |
Additional Links : |
Accounts Payable 10 Best Practices Proformative
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Advance Preparation : | None. |
Delivery Method : | QAS Self Study |
Intended Participants : | Anyone needing Continuing Professional Education (CPE). |
Revision Date : | 01-Mar-2024 |
NASBA Course Declaration : | Participants must complete the final examination within one year of purchase and with a minimum passing grade of 70% or better to receive CPE credit unless otherwise noted on the Course History page (i.e. California Ethics must score 90% or better). After logging in click on the Course History links on your My Courses page for the Begin date and Expire date for the Final Exam. |
Approved Audience : | NASBA QAS - Text - NASBA Registry - 1139 |
Keywords : | Accounting, Best, Practices, Accounts, Payable, cpe, cpa, online course |
Learning Objectives : |
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Course Contents : | Course Learning Objectives Introduction Chapter 1: Managing the AP Function Best Practice Policy Policy and Procedures Manual Staff Training Soliciting Process Improvement Recommendations Payment Audits Chapter 2: Master Vendor File
Who Has Access Using Naming Conventions Making Changes to the Master Vendor File Master Vendor File Cleanup Self-service Master Vendor Files Receipt of Invoices Invoice Handling: Approvals Invoice Data Requirements Verifying Invoice Data Invoice-Coding Standards Chapter 4: Invoice Problems
Handling Unidentified Invoices Handling Invoices without Invoice Numbers Discrepant Invoices Second Invoices with a Different Invoice Number Chapter 5: Checks
Check Printing Check Signing Check Stock Storage Distribution of Checks Check Fraud Use of Payee Name Positive Pay Chapter 6: ACH (Electronic Payments) Approach to Paying Electronically Converting Vendors to ACH Payments Handling Change of Bank Account Requests Convincing Vendors to Convert Handling Remittance Information Chapter 7: P-cards
Designing a Best Practice P-Card Program Setting Strong Internal Controls in Your P-card Program Increasing Usage of the P-card in Your Organization Setting Attractive Payment Terms Chapter 8: Payment Strategy
Establishing an Overall Payment Strategy Paying Small-Dollar Invoices A Rush or Emergency Payment Policy Payments Made Outside Accounts Payable Basic Fraud Protection against ACH Fraud Chapter 9: Policy and Procedures Manual
Use of the Manual Creating an Accounts Payable Policy and Procedures Manual Updating an Accounts Payable Policy and Procedures Manual Providing Access to the Accounts Payable Policy and Procedures Manual Chapter 10: Operational Aspects
Paying When the Original Invoice Is Missing Limiting Calls to Accounts Payable Petty Cash Reviewing Supplier Statements Adopting a Policy of Never Returning Checks to Requisitioners Chapter 11: Duplicate Payment Issues Using Processing Standards Duplicate Payment Avoidance
Mandating a Rigid Work Process or Eliminating Creativity when Processing Invoices
Some Quick Checks
Backup for Rush Checks Chapter 12: Internal Controls Appropriate Segregation of Duties Appropriate System access Policy when Employees Leave Eliminating Weak Control Practices Staff Training Chapter 13: Fraud Prevention: General Separate Computer for Online Banking Wire Transfer Information Requests Information on Internet for Vendors Mandatory Vacation Policy Job Rotation Policy Handling of Change of Bank Account Requests New Verification Best Practices Chapter 14: Fraud Prevention: Checks Use of Positive Pay Pre-printed Check Stock Controls Check Stock Storage Other Check Fraud Prevention Practices Chapter 15: Travel and Entertainment Policy
Formal Policy Verifying Data Handling Receipts Detailed Meal Receipts Chapter 16: Travel and Entertainment Issues
Cash Advances Unused Tickets Departing Employees Making Travel Reservations Reimbursing Employees Reimbursing for Items Paid for with Points Chapter 17: Regulatory Issues: Information Reporting
A Form W-9 Requirement Policy Collecting and Tracking W-9 and W-8 Policy Using IRS TIN Matching Properly The Second TIN Match Chapter 18: Regulatory Issues: Unclaimed Property
Reporting and Remitting Unclaimed Property Performing Due Diligence for Unclaimed Property Using Social Media to Track Rightful Owners of Unclaimed Property Chapter 19: Regulatory Issues: Other
Proper Handling of Sales and Use Tax Regular OFAC Checking Foreign Corrupt Practices Act (FCPA) Monitoring Chapter 20: Technology
An Accounts Payable Technology Plan Handling E-mailed Invoices Invoice Automation Use of Mobil Devices in Accounts Payable Getting Staff to Adopt not Fight Technology Chapter 21: Communications/Vendor Relations
Communicating Relevant Information to Vendors Communicating with Internal Customers Working with Purchasing Customer Service in Accounts Payable Dealing with Employees who Do Not Use Approved Vendors Dealing with Critical Vendors Chapter 22: Cash Management
Taking Early Payment Discounts Payment Timing Payment Status Information for Vendors Closing Thoughts Glossary |