Excel Model Makeover (Part 3): Reducing Update Time from 3 hr to 3 min (Video) (Course Id 1783)

The course is presented in four parts.

First, the course introduces a business case of a “system updating” model that unintentionally includes all the hurdles to prevent fast update from the financial system. The model takes a staff 3+ hour to update the Excel reports for just 1 round of changes from the system, and what’s worse, system changes are twice or three times per day! So how to design the system updating model so that we can get “instant” updates from the system to the final presentation!

Next, the course will demonstrate how the author has overhauled the old model so that it:

• Reduces the system updating time from 2 hours to 1 min, and
• Reduces the presentation updating time from 1 hour to 2 minutes!

Third, the course explains 4 ways of reporting from a Financial System, but focuses on last 2 of them:

• Extract “reports” from the System
• Extract “data” from the System

Last, we demonstrate the 6 Dos and Don’ts in building system-updating and presentation-updating models. Some of the best practices are:

• Do NOT extract “individual report” from the system, opening the can of worms of huge manual work. Rather, DO extract the complete “data” from the system for automated reporting
• Do NOT copy/paste source data into the reporting file
• Do NOT cleanse data manually before calculation
• Do NOT manually key in entity name to generate report

Please Note: This course’s author is working on the providing transcripts, PDFs, and slides where applicable. Unfortunately until then we will not be able to offer them with the course but felt the course was valuable enough as it is so have chosen to include it on our site. Our sincere apologies for any inconvenience and please let us know any question using the support bubble on the bottom right of all pages on our site. 

Video - NASBA QAS - NASBA Registry - 1783

Course Learning Objectives

• Identify 4 ways of reporting out of a financial system
• Understand when and how to cleanse data during extracting data
• Recognize the pros and cons of extracting tables or extracting data from a financial system
• Master 4 best practices of building an “update” model based on financial system
• Discover 2 best practices of building a dynamic “presentation” model based on source Excel file

Chapter 1 - Excel Model Makeover (Part 3): Reducing Update Time from 3 hr to 3 min

Section 1: Introduction

Lecture 1: Introduction

Lecture 2: Real Business Case: How to Report from the System?

Lecture 3: Before and After of the Makeover

Lecture 4: Instructor

Lecture 5: How this course is compared with “other similar courses”?

Lecture 6: What you will get from this course?

Section 2: How to Report from a Financial System?

Lecture 7: First 2 ways of Reporting from a Financial System

Lecture 8: Extracted Report from the System

Lecture 9: Extracted Data from the System

Lecture 10: Reporting from Financial System Wrap-up

Section 3: System Reporting: 4 Best Practices

Lecture 11: Best Practice No. 1

Lecture 12: Best Practice No. 2

Lecture 13: Best Practice No. 3

Lecture 14: Best Practice No. 4

Section 4: PowerPoint update: 2 Best Practices

Lecture 15: Best Practice No. 5

Lecture 16: Best Practice No. 6

Lecture 17: Before and After of the Makeover - A Revisit

Section 5: Bonus: VBA

Lecture 18: VBA Macro

Section 6: Conclusion

Lecture 19: Takeaways

Lecture 20: Next Course & Q&A

Chapter 1 Review Questions

Glossary